What Human Resources Management Software Can Do for You?

This is the current scenario: management software has already been incorporated into all stages of a company's work. This includes everything from customer service and sales software (known as CRS or CRM, to financial, accounting, inventory, process management applications, among others. In addition to the possibilities of making the operation more efficient and controlled, these tools allow you to expand management horizons, providing relevant information and allowing the crossing of several variables.

The Human Resources area could not be left out of these advances and, currently, there are already numerous solutions that can assist you in increasing efficiency and productivity. In fact, it is quite possible that your company already has HR software! But do you really understand everything that this resource can do to optimize your work and the solutions it presents to your everyday problems?

What Does Human Resources Management Software Do?

HRMS Software is already so popular that, in fact, there is an acronym to designate it: HRIS or computerized human resources system. In English, they are called HRMS ( Human Resources Management System ).

What the HR software does, basically, is to offer a means for acquiring, recording, analyzing, and distributing operational, tactical, and strategic information from the HR sector. Since information is the basis of our economy, it is clear that this control over it represents a great advantage. If used well, it will ultimately be reflected even in the competitiveness of your company in the market.

Let's discuss seven reasons why the use of HRMS Software should be a priority in your planning.

1. Increased efficiency

If you understood the increase in efficiency as the increase in the ability to do things correctly, the first time, reducing risks and rework, you are right! The use of technological tools, as long as they have proven quality, allows increasing the level of security regarding the operations that are carried out by your team.

Think that a solution like this allows, for example, to perform Payroll calculations, in accordance with the legislation and the respective collective agreement, with correction, agility, and repeatability. Put more simply: calculations are processed correctly, quickly, and always in the same way.

Another example: HR needs to be aware of different dates throughout the year. When does each employee go on vacation? When will you return? What is the maximum deadline for sending the payroll to the financial sector? When will the next holiday be? What is the company's anniversary date? When will we have that training for the sales team?

With good HRMS Software, you can have greater control over your demands, recording events, and configuring notifications. It is one of the safest ways to never forget important dates and deadlines. It is a small detail that avoids major inconvenience. In fact, how are your processes?

2. Increased productivity

Good HRMS Software allows you, in addition to efficiency, to increase your team's productivity. Firstly, eliminating the need for long hours of conference and rework, resulting from errors that may have their origin in human failures or even the use of technological solutions that do not present a good level of confidence in the extracted data. We are talking here about process automation, combining quality and productivity.

Second, eliminating parallel control procedures using spreadsheets or personal notes. This type of occurrence, which is frequent in several companies, makes several operational processes laborious and centered on the figure of a single person, increasing its risk and decreasing productivity. In a good HR system, the different processes can be connected, so that your team can produce more, with fewer people.

Another advantage that can be mentioned is the reduction in paper consumption. Consider the amount of paper your HR industry currently consumes in an average month, and imagine the savings by reducing that consumption by at least 50% or 60%.

These savings will free up budgets that can be applied to projects aimed at developing company employees or hiring new professionals - activities far more relevant than the purchase of sulfite bales for the printer.

3. Greater security of stored information

With the use of human resource management software, the information goes off the record and becomes digital. It is stored on the company's local or remote servers, protected by passwords and encryption. This is a highly secure process, which maintains the confidentiality of this data. After all, we know that HR information, if accessed by unauthorized people, can cause real chaos within the company.

In addition, HR needs to keep information on file for periods ranging from months to decades. In this situation, the paper presents a technical problem: it deteriorates over time. Meanwhile, digital notes included in the HRIS can last forever, preserving company and employee information.

4. Increased management capacity

Imagine that the more your processes are structured and automated, the more easily you have access to a huge set of information, which will allow you to identify situations that require your attention and make the appropriate diagnosis, as well as to elaborate, execute and measure effectiveness. action plans aimed at mitigating risk situations or improving their performance. These actions are performed through the use of indicator panels (dashboards), data analysis tools (business intelligence), and other solutions.

It is at this stage that the productivity gains mentioned in item 2 show one of its most positive aspects: once the operational processes in your HR area are structured, automated, and reliable, you will be able to dedicate more time to high-level management. , performing tasks of tactical and strategic bias, obtaining better results, and valuing their professional performance.

5. Learning from best practices

The best suppliers of technological solutions for Human Resources have expertise in this area that can be seen in their products (management system) and services (qualified team). The opportunity to work with companies from the most varied segments and with different levels of maturity allows building a high level of knowledge and capacity for evaluation. This competence can be used by you and your team, in order to learn the best market practices and get support to build your own model that meets your specific needs.

This experience can even help to understand the various steps to be taken to reach the level of excellence, understanding the obstacles that must be overcome progressively, allowing you to make a long-term plan.

6. Integration of the organization, in relation to HR demands

Even if you have reached a level where all of your processes are structured and automated, we need to take into account that the Human Resources area is a service provider for the organization's internal customers, performing a wide and complex set of deliveries. This assignment causes the workload of HR teams to increase, as professionals often need to interrupt their activities to attend to those who need assistance.

A technological solution that allows increasing the quality in the provision of these services, while increasing the productivity of your team, is the adoption of portals in a web environment. Solutions of this type offer an interface through which it is possible to make information and documents available to both management and other employees. Through this channel, it is possible to view the employee's record, payment receipt, proof of income, point mirror, training needs, performance evaluations, staffing plan, career plan, among others.

Some solutions of this type even offer a tool to automate requests made to HR (advances, days off, vacations, among others), with the possibility of flow with permissions (in case the employee makes the request and the latter requires the approval of his immediate manager).

7. HR team satisfaction

Last, but not least, an aspect to be presented as an advantage for the adoption of a good human resource management system is the satisfaction that this solution can bring to your team. Well-structured and automated processes, as well as the use of efficient tools to carry out activities, are factors that increase team satisfaction, reducing absenteeism and turnover.

In general, human beings appreciate seeing that their work is well done and valued. Situations of constant difficulty in performing the most basic tasks lead to a feeling of frustration and helplessness, increasing friction and stress. In this sense, good choices help to build an environment that, in addition to being efficient and productive, harmonious.