7 Benefits of HR Management Software for the Hiring Process

Increasingly, the human resources sector is gaining strategic relevance for business. Responsible for integrating people and sectors, its operations and responsibilities have become more complex and, to solve this difficult task, it is now possible to count on the support of an HR management software.

Despite this, not all managers are aware of the advantages offered by such programs. Through an automated solution, not only the department, but the company as a whole starts to gain in productivity and efficiency.

Discover, in this post, seven benefits of a people management application. Good reading!

1. Cost Reduction

Right at the time of hiring new professionals, an Human Resource Management System can already present relevant advantages for recruitment. It offers possibilities such as:

• Archive, filter, and locate resumes;
• Create job requirements with the responsibilities and skills of each position;
• Create an interview program;
• Record the performance of each candidate throughout the stages of the process, among other uses.

In addition, it is also possible to conduct interviews and tests online, through electronic tests and interviews via web conferencing, reducing costs for the recruiting company and the candidate.

In this way, it becomes easier to identify and focus on professionals who really demonstrate potential, focusing their efforts on the best hires.

2. Talent Identification

Every organization wants to know who are the talents that are part (or will be) part of its activities, either to retain them or to offer a career plan. Choosing the best employees to occupy certain functions is not an easy job, so - both at the selection stage and at the time of promotions - it is necessary to know, completely, the competencies and skills of the candidates.

A people management system is able to easily identify the competencies and performance of the employee, through his / her routine/routine in the company, bringing relevant information regarding the leadership capacity and specific knowledge, for example.

3. In Accordance With Current Legislation

Due to new government approaches, in order to comply with the law, many companies decided to abandon their own or inefficient systems, such as control spreadsheets - which are not very reliable because of the high probability of human failure.

An important benefit that you will have with the implementation of management software is its adaptation to the current labor legislation. With constant updates, programs of this type seek to meet the specificities and standards of each area of ​​activity.

4. Better Results in Training and Development

The importance of development training offered by the corporation will only be recognized if these procedures are properly adjusted to the real needs of each professional and their area.

In this way, the results can be surpassed by the use of the HR management software, since, with integrated systems, it is possible to carry out a survey of the needs presented by the individual performance evaluation.

Likewise, based on the performance results (improvements and goals of competences), training and development programs can be constantly evaluated.

Thus, you will be able to monitor the performance and training indicators, checking the goals of employees in a simplified way.

5. Increased Productivity

A good people management application allows you, in addition to practicality, to increase the team's productive capacity. This is because, first, it excludes the need for long conference and rework days, resulting from failures that come from human errors or even from the use of dubious technological solutions that do not present the extracted data with precision and transparency.

Second, replacing parallel control activities with manual notes or records. This type of task, which is frequent in several HR sectors, leaves operational processes very laborious and centralized in one person, increasing the degree of risk and decreasing productivity.

With HR software, you can connect several processes, making your team produce more, without having to hire more people.

Another advantage that should be mentioned is the decrease in the consumption of paper and other office supplies. Estimate the amount of paper your department consumes in a given period, and imagine the savings by reducing this consumption by at least 50%!

The money saved allows you to free up budgets for other projects, such as training and development of employees or awareness programs - activities much more important than the purchase of pastes, paints, and sulfite bales.

6. Organization of Documents

The efficiency of the tasks is readily compromised by the lack of organization. For when a specific document is not easily found, employees are soon overcome with frustration and the result can cause discomfort in the department.

But how can a human resource management system improve your company's organization?

Suppose an employee leaves the corporation and, as a result, it will be necessary to calculate his termination. Through this software, you will be able to obtain all the professional history of that person, so that the calculation is accurate and in accordance with labor law. With all the data and information stored by the program, the possibility of losing them or, even not finding them, is minimal.

7. Increased Security of Stored Data

With the information ceasing to be physical and becoming digital, they become more secure, as they will be stored on the corporation's local or remote servers, protected by encryption and passwords. This is a highly secure feature that guarantees the confidentiality of this data. After all, if HR records are accessed by unauthorized people, it can cause major problems within the company.

In addition, organs inspection and auditing bodies, HR must store information for periods that can vary from a few months to years, or even decades. In this circumstance, the paper may deteriorate over time. Meanwhile, digital records saved in the people management system can be accessed forever, preserving the data of the organization and employees.