Everything You Need to Know About Human Resources Software

The Human Resources department of a company handles many tasks. Selection processes, administrative procedures, requests from many collaborators, among other tasks that translate into hours and hours of work with mountains of paperwork.

If this is the reality of your company, human resources software may be the solution.

But what is this? It is a technological tool, usually in the cloud, that optimizes the management of multiple aspects related to the personnel of a company, collecting data to improve business efficiency. 

These SaaS (Software as a Service) are designed for companies of all sizes, as their purpose is for employees and management to reach their maximum potential to increase productivity and overall employee satisfaction.

There are different types of software for human talent, which are classified according to the tasks they help to fulfill. Here we tell you what they are. 

Human Resources Software Classes 

These are the three main classes that most HR platforms cover according to their function, going from the most basic to the most sophisticated: 

HRIS: Human Resources Information System

This type of software is usually the most basic and contains databases on hiring, benefits, attendance record, qualification, to mention a few features. 

HCM: Human Capital Management

In addition to the functions of HRIS, this kind of software allows for more extensive management, such as staffing in other countries, planning of salaries and increases, integration of employees and promotions, among others. 

HRMS: Human Resources Management System: 

In addition to the aforementioned HRIS and HCM characteristics, the HRMS (human resources management system) enables payroll preparation, talent management, employee working time, and their training or development. 

For SMEs, these types of resources are usually found in the cloud as E-HRM ( Electronic Human Resource Management ),  since they usually offer more specific, cheaper functions and even for detailed economic sectors. 

With the Implementation of Hr Software You Will Achieve:

Reduce costs: In personnel and obsolete human resource processes.

Optimize time: With these technological tools, the time of each task can be cut in half. 

Increase productivity: With the automation of basic tasks, administrative work can give way to strategic. 

Improve your Employer Branding: Your brand image as an employer can improve, turning your collaborators into your brand ambassadors when they are satisfied. 

Accurate evaluation and recognition: subjectivity is reduced in the evaluation processes, guaranteeing the best employees the reward they deserve and those who obtain negative results in an improvement process. 

The benefits of implementing these programs for Human Resources are undoubted and should not be considered an unreasonable expense, as they can considerably improve the performance of the entire company.

Now that you are convinced because you should be at this point, we will tell you what you should take into account when choosing the right software for your organization: 

4 Parameters to Choose the Appropriate HR App: 

Support

It is normal that doubts arise about the use of a new system, for this reason, the provider you choose must offer a support team that will attend to your requests and resolves your concerns quickly. 

Anonymity 

Ensuring the security of your collaborators' data is essential, especially in those cases in which the software is used for skills evaluations or work environment surveys, where the collaborator feels safe to give their opinion without fear of retaliation. 

Budget

It is important to do research so that you have several options and with a defined budget, go for the option that covers more aspects within your economic possibilities and your expectations. 

Implementation 

Establish an implementation plan, as the software will not make a difference on its own. The stages of socialization, implementation, and evaluation are part of your HR strategy, and being clear about this will help you choose the most appropriate one for your organization. 

In addition, you do not need much training to use this software, since most of them are designed to make it easy to access and interact on their platforms. 

Acquiring Human Resources software for your company is a step in the right direction of digital transformation. Not only the financial or marketing areas need investment, but the management of human talent and the attraction of new personnel in your organization can also be more efficient with a technological resource like this.