How to Properly Manage Your Human Resources | HRMS

Difficult to run a business. It is necessary to pay particular attention to the recruitment and supervision of staff on a daily basis. People are the heart of the company, they make it up, run it and bring it together. But this factor which is initially a huge advantage can quickly turn into a disadvantage if it is poorly managed. It is a complex and difficult task. Human resources are a determining factor for the good development, profitability, and stability of the company.

Management of Leaves and Absences

The sustainability of a company depends on its ability to retain, motivate, and mobilize its employees.

The human resources department must therefore be both vigilant and efficient on the issue of absenteeism. Specific administrative management can quickly become complex.

It is, therefore, necessary to bring the right tools to managing with ease all leave and absences of the company. HR personnel management software is an accessible and easy option. All this without wasting time in administrative procedures and avoiding errors thanks to a dematerialized file.

A good organization allows us to stay focused on the decisions and objectives of the company as well as to reduce the rate of absenteeism. Get an overview of requests, absences, and leaves and save time to focus on your business productivity.

Social Management, the Essential Tool

Absences, holidays, timetables… A real headache for companies.

Management control in the strict sense consists first of all in controlling the company's budget and the quality of its activities. However, if these criteria are the raw material, they are useless without human capital. A capital managed and structured by the human resources department of your company which administers social management, hence its essential role.

Human resources consist of monitoring the performance of the company and seeking a balance between financial cost, sustainability, and employee motivation.

Needs that can be managed with a single software. Access employee profiles in one click, view payslips, sick leave, etc. Nothing could be simpler with HR software. You find all this data in a single solution.

Recruitment

A few years ago a simple paper advertisement was enough to attract a large number of candidates. But 2018 heralds a new step in the age of technology. A change which transforms the management of companies and in particular the recruitment of employees.

Now the candidate becomes pickier, he no longer applies at random. He studies, analyzes, does research on Google, and determines the companies likely to match him. Today's candidate is looking for a company in line with his values and able to allow him personal development. In response to this phenomenon, companies are now working on their image in order to attract potential talents. A practice referred to by the term “employer brand”.

To overcome this upheaval, the company must adapt its recruitment method. Post multiple ads in the right place at the right time. To make a difference in the job market, there is HR software to facilitate the recruitment process. 

The management of your human resources is simplified: a digital file allows you to keep and access the candidate's profile in one click. The software also supports you in optimizing your recruitment announcements, your presence on social networks and job boards. The guarantee of sustainable and controlled HR management.

Integration, a Major Issue

In a successful job interview, the new difficulty is to integrate the new employee into his job.

According to the Easyrecrue recruitment agency, 20% of employees who join a company plan to leave it on day one. An alarming finding. Companies tend to favor the recruitment stage thus neglecting the crucial phase which follows it: onboarding. A process bringing together all the practices related to reception and integration, essential for the well-being of the company.

Even if the newcomer fully adheres to the ethics of the company, he must be given the keys to work in his new team. Depending on the frequency of recruitments, why not ask the human resources department to organize seminars, meeting days between people from different departments, or simply a breakfast.

The opportunity to showcase all the social and human potential of the company. Each employee has different, sometimes even hidden, resources. So you have to be involved in the business and build solid relationships. In this way, the employee will quickly become operational, autonomous, and productive.

Hiring takes time and comes at a cost. The objective of the company is to retain new talent over the long term and to retain them. Integration time should never be considered wasted. The main thing is to create a feeling of belonging.

Employee Training, a Bonus to Think About

Once the candidate is recruited, it is certainly a question of keeping this precious talent in the company, but also of developing and developing their skills. It is necessary to measure the performance of employees in order to detect potential gaps in order to fill them. Additional training allows the new employee to work on his difficulties but also to achieve his personal goals such as his development as an individual. Thus, a good mentoring strategy is essential for the proper development of the potential of your employees.

According to a study conducted by Harvard / MIT: Being happy at work makes 31% more productive. Training is therefore a long-term benefit for your business. Additional skills that will boost the career and self-confidence of the employee, offer them prospects for development and mobilityq11`. Planning, finding the necessary time, coordinating the teams… Here again, human resources are the heart of this organization. The software allows you to choose the training adapted to your candidate and to organize the training with ease.

The training also allows you to get closer to the employee and test their skills, and perhaps even discover new ones. We must never forget to stay in line with the values ​​of the company, this is one of the reasons that appealed to the employee.

Adapting and personalizing is the key to success.

Performance Evaluation, a Company That Listens

Businesses are faced with new challenges every day, especially competition. Hence the importance of evaluating its performance, understanding its shortcomings, and finding new resources in order to achieve its objectives.

Company performance is a concept with multiple dimensions. It manifests itself in the form of the profits of the company, its organization, but these are not the only data to be taken into account. Indeed, they do not reflect the famous human capital, management methods, or the well-being of employees. It is therefore a difficult concept to define and which therefore requires special attention. It is about strengthening internal dialogue and creating a truly human company.

Hence the need to set up a regular feedback system. An essential return for human resources. An atmosphere that is too strict or conversely too flexible has, in the long term, a negative impact on employees and by extension, on the whole of the company itself.

The software, therefore, offers to support you in this follow-up, internal form, end-of-year report… Solutions adapted to your needs when you want them.

Time Management

Efficiency in a company is based on employee management and in particular time management.

Each employee knows where his place is and what to do. However, in the digital age, HR software makes it possible to consult tables individually summarizing shift time. They are accessible by management and can be viewed quickly with one click.

It is therefore possible to analyze over the long term the tasks that require the most time. This way, managers can know when to start a task and to whom it should be assigned. A quick and conscientious employee may be more efficient than one who works slower. It is a tool that also makes it possible to observe how an employee manages his time and therefore to discuss in the event of an anomaly. It can be particularly useful for teleworking. 

It is essential to focus on essential tasks to gain in performance. A manager can therefore suggest that an employee spending too much time on a project take part in time management training. An alternative for professionals who want to gain speed. During this module, the employee receives all the keys to his success: determining priorities, organizing his schedule, tips for not giving in to stress ... Likewise, it is essential to know how to manage his employees remotely, discover our 5 tips for managing your employees remotely.

Finally, the key asset for good HR management is undoubtedly an intelligent HRIS base that allows you to synchronize all your Human Resource Management Software. PeopleSpheres is one of the first HRMS to provide an effective solution. For more advice, discover our 5 tips to optimize and accelerate your hr decisions.