How Should One Control Time Recording and Company Activity?

Equip your company with a reliable and secure tool that makes it easier for you to control your employees.

The personnel administration terminals and software from HRMS Software provide a reliable overview of the presence and absence times as well as the activities of your employees. These solutions can be used to balance regulatory compliance, manager performance, and employee satisfaction.

What is Time Recording?

Time recording relates to the entirety of the processes for monitoring and controlling working time in a company or facility. It includes: 

• the monitoring of the working and attendance times of employees
• the management of absences and vacations

Control of Time Recording

The planning and organization of working hours

Time recording is of great importance in all public and private institutions, regardless of the industry and the number of employees.

Time and attendance recording plays a decisive strategic role for HR departments today, as it enables the institution to move within the legal framework and at the same time to make organizational staff management more fluid. This ensures greater efficiency and satisfaction for employees in the workplace. Time recording requires precise monitoring of numerous key figures.

The purchase of time recording software is therefore the solution for the optimal digitization of a large number of critical company processes.

What is time recording software used for?

In the beginning, time recording systems were used for easy control of attendance times. With the use of tools to aid in planning, to analyze the profitability of activities, and collaborative solutions for absence management, these systems have evolved in the direction of personnel optimization.

Time tracking software usually has the following four objectives:

• Compliance with legal regulations: compliance with applicable social law with regard to working time and organization through the automation of controls, the centralization of work processes, and the digitization of administrative tasks.
• The secure recording of variable payroll elements: The software guarantees reliable and secure results that simplify payroll accounting. It also saves you from having to re-enter information that is a source of error.
• Improvement of work organization: By digitizing a large number of processes, the software makes administration overall smoother and improves the flexibility of your organization. This makes it easier to distribute tasks and working hours fairly, giving employees a better overview and more independence in their work.
• Ensuring analytical monitoring of the activity: By defining the working hours according to activity, project, cost center, customer, or another distribution key, you improve the analytical monitoring of the performance of your organization.

The investment in time recording software pays for itself very quickly due to the automation of time-consuming administrative tasks in the HR department - after just a few months of use, you increase your profitability. This optimization contributes greatly to improving the corporate climate. HR managers can then turn to more important tasks. The aim is therefore to optimize human capital.

What Criteria Should You Use to Select Your Time Recording Solution?

Choosing the right software to manage your HR affairs is extremely important. Certain criteria are decisive:

• The ability to change the settings of the software to adapt them to your management rules. Every company, regardless of its size, has its own legal framework and methods. The solution should therefore be able to adapt to your company and its development. For this reason, the settings of the chosen solution should be able to be changed by the managers of your HR department so that the system can continuously provide reliable data.
• Ergonomics: The user experience should be optimal in order to guarantee smooth use for employees and managers. Simple and practical editing is necessary so that the solution is accepted by your employees.
• The ability to integrate the software with payroll and ERP systems as well as its openness for a perfect connection to your existing information system.

The right choice for your personnel solution: 

As a result of 5 years of R&D and investments amounting to 5 million euros, the time recording solutions from HRMS Software meet all of these criteria. By using these solutions with their numerous functions you gain in proactivity, efficiency, and responsiveness. With these solutions, you are able to comply with the legal requirements (management of working time, overtime, rest times, etc. adapted to your company agreement), meet the productivity and efficiency requirements of your company and at the same time maintain the social balance in the company.