How to Encourage Workers to Keep Track of Their Working Hours?

When it comes to acquiring time control software, you should know that one of the most difficult steps, after choosing the most suitable one, is to get the team to implement it in its work methodology. Getting used to starting to control working hours is not as easy as it seems, often some workers are reluctant to change or simply forget to use the tool. That is why the company has to make an effort to encourage the team to keep track of the working hours.

The time is a trade measure as important as any other, but convey this message to the team and see track time as a productive activity rather than a task can become difficult. That is why we want to give you a series of tips below to encourage employees to properly track their time. Take good note, because, remember: #Timematters

 Tips to Incentivize Employees to Keep Track of Their Time at Work

As we have already said, time is money, and especially in the business field. It is a unit of measure closely related to profits and business productivity. Through time measurement, information as important as whether a project is profitable or whether an employee has decreased productivity can be determined. But for this, it is essential that workers acquire the habit of monitoring their work. And what does this mean exactly? Get used to using time management software that you have decided to implement in your company correctly. But what to do with employees who do not agree with these measures or who simply forget to use this tool?

Report on the benefits of time tracking

What we want you to understand is that it is not about forcing employees to monitor their time, but rather that they understand the reason for the measure. It is crucial to inform employees about the benefits of tracking time for both employees and the company. For this, we propose to create a good communication channel, in which employees can ask the questions and suggestions they need and are informed correctly and with confidence about the reason for the change.

Establish clear guidelines

It is not simply to start tracking time at work, for this to work, employees must be informed about the chosen software, its operation and the system to be followed. Reports, where employees haven't counted their time on a correct project or tag, are useless, right? That is why you must create a clear system and inform the entire team about it. Everyone should know the correct and simple way to do things.

Best task management software to track employee working hours

Help employees with setup

Understand that not everyone handles software or new ways of doing work with the same ease. Keep in mind that the fewer obstacles there are between the user and the work system, it will be easier to adopt.

Always keep in mind that if a person does not understand something or it causes problems, they will not use it. Make sure you explain the new tool and how it works correctly, and even if necessary, configure it correctly on each employee's device.

Also, do not hesitate to offer more information to those who need it. In the case of Sesame Time, we have webinars available in which both employers and employees can better understand how the tool works.

Share the information with the team

Sharing information with the team in a transparent way will help implement the system and create a feeling of commitment. Unless your company's time records need to be kept private, you can share the reports with the team. How?

In the case of our tool, it allows the panels to be projected on televisions and monitors in the office, so it can be used to display team time tracking data. This allows you to know, at a glance, what each team member is spending their time on.

Follow up

Take care of the feedback! No one knows better how the company works than its own employees. That is why it is important to monitor and request comments and reports, the information obtained is invaluable when making good decisions, applying actions, and making adjustments.

That is why it is important that you carry out reviews to see how the team is adapting to the implementation of time tracking at work. Make sure you know if they have any kind of problem, concern, or suggestion about it. Make easy!

Plus, it's a great opportunity to let employees feel that their opinions and ideas are valued and taken into account. So we also recommend that employees are taken into account when the time tracking data is analyzed.

Reward system

Have you heard of positive reinforcement? It is about rewarding someone for displaying the desired behavior, so they will be more likely to repeat that behavior in the future.

Someone is much more likely to get into a habit when they feel that their progress is tied to specific rewards. That is why you can develop a rewards system linked to tracking time at work. For example, punctuality bonuses or incentives for getting "X" hours worked on a project. The choice of rewards is up to the company, but the company must try to challenge and motivate employees.