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10 Benefits of Having a Human Resources Solution in the Cloud

Many things have changed in the business world in 2020. One thing that has not changed is the importance of the workforce and its talent of any organization. No business can be successful without a strong and well-organized team behind the scenes.

However, the way teams are organized has changed for the better. The videoconference allows colleagues to cooperate over great distances. File sharing and hosted storage tools make working together on multiple projects a breeze. Meanwhile, Human Resources software helps companies maintain efficient management of their workforces.

The Human Resources Field is complex and nuanced at best. In 2020, like many things, it got even more complicated. Companies have to suspend and fire workers in the short term. They have to adopt remote work and seek support from the government.

Keeping track of all HR implications is a major challenge. However, it is one that HR software can help you meet. The following are ten of the top reasons HR software could be the answer to many, if not all, of your problems.

Main Benefits of HR Software

As in many areas, software in the HR niche has developed rapidly in recent years. Today's solutions are comprehensive, agile, and adaptable. Whatever your field or the size of your company, human resources software helps optimize operations. Let's take a look at ten of the top benefits of the available platforms and tools. 

Find the right Human Resource Management Solution for you and you will reap the benefits. From profitability to better employee engagement and security to more efficient administration. Rather than an option to consider, HR software is becoming a tool that modern businesses cannot do without. 

Efficient Administrator and Less Paperwork

The administration is one of the longest aspects of human resources. Once a company has a dozen or more employees, the amount of information generated is enormous. HR professionals must manage salaries, benefits, vacations, sick days, training courses. And much more.

Keeping track of all that information is a full-time job, sometimes literally. Ensuring ease of access to specific details or copies of documents also used to be a real task. That's why human resources offices were once full of huge filing cabinets, complaining about paperwork.

Human resources software, and particularly cloud-based solutions, have changed all that. The best HR solutions allow you to manage all the necessary administrators through an easy to use interface. Additionally, an increasing number of processes can also be automated to save you time and effort.

With cloud-based software, information and documentation are saved virtually. You can keep all your data safely in the cloud. Instead of filling your premises with cabinets or hard drives with spreadsheets. With a few other changes, you could even make your HR department completely paperless.

Using HR Data

Today, more than ever, knowledge is power. Modern businesses generate vast amounts of data about people and operations. An HR solution makes it easy to collect and use such information. An HR system can make it easy to identify many useful ideas.

You might, for example, find that your marketing department has a high churn rate. That suggests an issue affecting staff morale or engagement. With that information, you can find the precise problem and solve it.

The most advanced HR solution now also leverages artificial intelligence for data analysis. Through machine learning, algorithm identification patterns in your HR data. That can help you find and resolve problems even before they become severe. Such predictive problem solving could make your HR much more efficient.

Smart and Instant Access to Information

Storing your files and HR data through cloud-based software has another notable benefit. In other words, it is much easier to access the information you need. You can find that copy of a pay stub or an employee's original application in just a few clicks.

The HR software also allows you to store all relevant information in one place. If you rely on spreadsheets or Google Docs to save your HR details, you run the risk of creating data silos. This is when different information is stored separately. It must then be located and accessed individually. In short, it is a waste of time and resources.

Cost Efficiency

Speaking of efficiency, Human Resources solutions in 2021 are a more profitable option for many companies. Take, for example, a small business that never had a dedicated HR department before. When it grows to the point that the owner cannot handle staff and talent management by himself, he must act.

In the past, the company often had to hire a Human Resources professional. Today, instead, they could take advantage of the HR solution. The time-saving and efficiency benefits of the software are vital. They can return Human Resources to the control of the company's existing team. They would no longer have to pay the significant salaries of a specialist.

Employee Feedback and Engagement

Employee engagement is critical to the productivity of any organization. The best-engaged workers are happier and more productive. They are also less likely to seek new jobs, which helps reduce a company's attrition rate. The best HR software can help you in this area too.

One of the best ways that HR solutions can help employee engagement is by collecting feedback. It's easy with a centralized HR system to send out surveys and polls to gauge the mood of your team. You can ask them how they think you can improve the company culture. Likewise, you can take your collective temperature in the measurements you have implemented.

Improving engagement is also about providing support when needed. The tricky thing can be to recognize when that is. Real-time performance evaluation through HR software makes it easy. Choose the right solution and you can easily track performance and commitment. From there, it's a small step to finding the team members who need help and offering it to them.

Support for communication between organizations

In larger organizations, even communicating with the right person can be difficult. Especially if they are in another department. Trying to collaborate with different colleagues in the company can seem almost impossible. That is an important question, as superior cooperation is vital for productivity.

A software-based HR system can aid communication between organizations. All your employee data is stored in one place. At the most basic level, that includes job roles and contact details. It is easy, then, for an employee to find who to contact and how. They can then pick up the phone or set up a  video call. Systems available by the mobile browser or app even make it easy for an employee who is out of the office or on the road.

Dispute handling and conflict resolution

Every business owner or manager wants things to be harmonious all the time. Actually, that is not possible. There will always be conflicts and disputes within any organization. When things get serious, it is up to the Human Resources department to step in. Conflict resolution and dispute management are central parts of Human Resources.

There is a particular type of dispute that HR software is invaluable in helping with. Those are the classic conflicts 'he said, she said' where a worker disputes a claim from his employer. For example, imagine if someone violated company policy. They could challenge any disciplinary action and say they were never informed of the policy.

Many modern HR systems have a role to mitigate just that. You can use human resources software to send policy documentation and other important communications. You will then keep a record of that communication. It will show that the employee received, and sometimes even read, the message in question.

Ease of deployment and upgrade

Many of the above benefits of HR software are not new. HR software with similar features has been around for a while. What makes these solutions more viable in 2020 than ever before is the ease with which they can now be implemented.

Many HR solutions are now offered in a software as a service (SaaS) model. That means all that is needed to implement is to subscribe with a provider. You can then work with them to set up simple software. That's really not a lot to ask when you consider all the benefits such a solution can provide.

The cloud-based HR software provided through this model is also easy to upgrade or scale when required. Many vendors offer different software packages. When a business grows, all they need to do is upgrade to a more comprehensive package.

Security

We have already talked enough about the data. There is a lot of this involved in human resources even for a modest-sized company. Much of this information is confidential or personal in nature. Think about things like wages, employee addresses, social security numbers, and the like.

Keeping such information private and secure is vital for any human resources department. Today's HR software is designed with such considerations in mind. SaaS HR solution providers take advantage of world-class cybersecurity measures to protect your data. Your data is protected with firewalls, encrypted, and otherwise protected. In general, it is much safer than keeping files in a closed cabinet.

Disaster recovery

Data breaches or other cyberattacks are crippling for a business. Disasters that lead to complete data loss can be even worse. How would your business fare if you lost all your tax or payroll information?

If you store all that data on paper or even on your own hard drives, such data loss is perfectly possible. All it would take is a fire or a flood to destroy the paper records. Meanwhile, ransomware or DDoS attack could block it from your own IT systems.

With cloud-based HR software, disaster recovery is fast and effective. Data stored in the cloud is backed up and saved in multiple locations. That means that in the unlikely event of a system crash or other problem, you can restore all your information in an instant.